File project emails to the right subfolder instantly
Construction managers, engineers, and technical PMs deal with folder trees ten levels deep. Folder Suggest reads each email and predicts the correct project subfolder so you can file it with a single click.
Project inboxes have a depth problem
When every project, phase, and trade has its own subfolder, finding the right one for each email becomes a daily time drain. Misfiled emails mean missed deadlines.
Scrolling through 200+ folders per email
A change order arrives from a subcontractor. You open it, check the project number in the subject, collapse six parent folders to find the right branch, expand three more, then drag the email in. Next email, repeat. Across 60 or 70 emails a day, that scrolling adds up to real hours every week.
Misfiled emails that delay project milestones
An RFI response gets dragged into the wrong project folder. Nobody notices until the site supervisor asks why it was never actioned. By then, the schedule has slipped. This happens more often than anyone admits, because manual filing under pressure is error-prone by nature.
One click to the correct project subfolder
Folder Suggest reads the email content and compares it against what is already stored in your folder tree. The best-matching subfolder appears at the top of a ranked list with a confidence score. You confirm and move. The entire interaction is a few seconds, no matter how deep your folder hierarchy goes.
On-device processing only
Folder Suggest runs its AI model entirely inside your browser. No email subjects, no sender addresses, no message content is ever sent to an external server. The model file is downloaded once (~20 MB), cached locally, and every classification runs on your machine.
For teams working on sensitive infrastructure, government contracts, or NDA-bound projects, this architecture removes third-party data exposure from the equation entirely.
Read the full privacy policy →- All processing happens locally in your browser
- No email data is sent to external servers
- No login, no user accounts, no sign-up
- Zero telemetry, zero tracking, zero cookies
- Safe for government contracts and NDA-bound projects
- Microsoft Graph reads folder names only (read-only permission)
How project teams use Folder Suggest
Different roles generate different email types. All of them need to land in the right folder.
Change orders and contract variations
A subcontractor sends a revised scope with new pricing. Folder Suggest matches it to the correct project's Change_Orders folder based on the email content, not the sender. Even if the same subcontractor works across four different projects, each email routes to the right one.
Subcontractor coordination
Permit approvals, site access requests, and compliance certificates come from different contacts for each trade. Folder Suggest groups them by project and trade, surfacing the correct subfolder even when the subject line is vague or inconsistent.
Procurement and invoicing
Purchase orders, delivery confirmations, and invoices arrive from suppliers across multiple projects. The add-in distinguishes between similar-sounding procurement folders by comparing the new email against the existing contents of each folder, not just the folder name.
RFIs and design queries
Requests for Information go back and forth between architects, engineers, and the site team. These threads often span weeks and involve multiple stakeholders. Folder Suggest keeps the full conversation grouped in the right project subfolder regardless of who replies.
How it works
Select any project email
Open a change order, RFI, or subcontractor update. Click "Folder Suggest" in the Outlook ribbon to launch the task pane.
See the best subfolder match
The add-in scans your entire folder tree and ranks matches by content similarity. Even a subfolder five levels deep appears at the top when it fits.
Move with one click
Hit "Move to Selected" and the email lands in the right project folder. An Undo button stays visible if you need to reverse the action.
Questions from project teams
How does it handle folder trees that are 5+ levels deep?
Can I use it across multiple projects at the same time?
Can our IT department deploy it to the whole team?
Is it free?
What if it suggests the wrong folder?
Spend less time filing. Spend more time building.
Free on the Microsoft Marketplace. Works in Outlook classic, Outlook on the web, and New Outlook for Windows.
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